Wondering whether that standing weekly sync is worth it? The meeting cost calculator puts a number on the salary time a meeting consumes — for a single session and, if it recurs, across a whole year. It runs entirely in your browser, so no salary figures are uploaded anywhere.
How the estimate works
The tool turns pay into an hourly rate — either using the hourly figure you enter directly, or by dividing an average annual salary by 2,080 paid hours (40 hours a week over 52 weeks). It then multiplies that rate by the number of attendees and by the meeting length in hours to get the per-meeting cost. Choosing a frequency (weekly, monthly and so on) multiplies that by the number of occurrences per year for an annualised figure.
Why it is a floor, not a ceiling
This is a salary-only estimate. It deliberately excludes employer taxes, pensions, benefits, software, office overhead and the opportunity cost of work displaced by the meeting — all of which push the real cost higher. Even so, the salary figure alone is often enough to prompt a shorter agenda, a smaller invite list, or an async update instead.
Making meetings cheaper
- Cut the invite list — cost scales linearly with attendees.
- Shorten the slot — a 30-minute meeting costs half of a 60-minute one.
- Question the cadence — a weekly meeting costs 52 times its per-session price every year.