What mileage reimbursement rate should an employer use?

Most US employers use the IRS business standard mileage rate — 70¢/mile for 2025. Reimbursement at or below the IRS rate under an accountable plan is tax-free to the employee. Example: 500 reimbursed miles = $350.00.

Can W-2 employees deduct unreimbursed mileage?

Generally no. The Tax Cuts and Jobs Act suspended unreimbursed employee business expenses (a miscellaneous 2%-of-AGI itemized deduction) for 2018 through 2025 (IRC §67(g)). Exceptions include Armed Forces reservists, qualified performing artists, and fee-basis state/local government officials. The self-employed are unaffected.

Standard mileage rate or actual expenses — which is better?

The standard mileage rate is simpler and often better for fuel-efficient cars with high mileage; the actual-expense method (depreciation, lease, gas, repairs, insurance × business-use %) can be larger for expensive vehicles. If you want the option to switch later, use the standard rate in the first business year for that vehicle.

Is my data sent anywhere when I use this calculator?

No. All calculations run entirely in your browser using JavaScript. No miles, amounts, or personal data are ever transmitted to any server.

Mileage Reimbursement Calculator 2025 — IRS 70¢ Rate

Name: Mileage Reimbursement Calculator 2025 — IRS 70¢ Rate
Creator: Gera Tools
License: https://creativecommons.org/licenses/by/4.0/

Work out mileage reimbursement at the IRS 70¢ rate for 2025 — the rate most US employers use.

Free mileage reimbursement calculator for 2025 at the IRS 70¢ business rate — the rate most US employers reimburse at. Enter your miles to get the dollar deduction or reimbursement. Runs entirely in your browser; no data is sent to any server. This is an estimate, not tax advice. It runs free in your browser on Gera Tools, with nothing uploaded.

Last updated 18 June 2026 Source: Gera Tools

What is the IRS standard mileage rate for 2025?

For 2025 the IRS standard mileage rates are 70¢ per mile for business, 21¢ per mile for medical and (Armed Forces) moving, and 14¢ per mile for charitable driving (IRS Notice 2025-5).

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Mileage Reimbursement Calculator 2025

Most US employers reimburse employee driving at the IRS business standard mileage rate, because reimbursement at or below that rate is tax-free to the employee under an accountable plan. For 2025 the IRS standard mileage rates are 70¢/mile for business, 21¢/mile for medical and (Armed Forces) moving, and 14¢/mile for charitable driving (IRS Notice 2025-5).

Enter your miles below and pick the purpose and tax year. The calculator multiplies your miles by the official IRS cents-per-mile rate and shows the dollar deduction (or reimbursement). Everything runs in your browser — no miles, amounts, or personal data are transmitted.

Important: These are the IRS standard mileage rates. You can instead deduct actual vehicle expenses, but you generally must choose the standard rate in the first year you use a car for business to keep that option later. Verify the current figure against IRS Notice 2025-5 on irs.gov.